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Professional technical services roster

Hennepin County maintains a roster of qualified and available vendors to provide professional technical services. The roster is generally used to award contracts for projects estimated to cost less than $500,000. The county gives first consideration to emerging and small business enterprises that are CERT certified.

This roster was previously called the Consulting services program (CSP).

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Roster overview

When a project or program need arises, a Hennepin County project manager will request proposals from vendors on the roster who have indicated they are qualified to perform the type of work needed.

Roster details

  • Projects selected for this roster are not advertised and are only available to vendors on the roster.
  • The professional technical services roster is categorized by types of work. Review the “What are the current work types?” section for specific definitions of each work type.
  • Each vendor is required to sign an agreement with the legal terms for working with Hennepin County before being added to the roster.
  • When a vendor submits a proposal for a specific job the vendor will be required to verify it is qualified to perform the type of work needed and will be required to submit the appropriate insurance.
  • Getting on the roster is not a guarantee of work.

Small business preference

The county gives first consideration to emerging and small businesses certified by CERT. Eligibility for the emerging small business enterprise (ESBE) program is the same as small business enterprise (SBE) qualifications, except the size standard for ESBE eligibility is greatly reduced.

CERT is a small business certification program administered by the county, and several other local governments in the metro region. It certifies small, minority and women-owned businesses. To apply to become CERT certified, visit the CERT website.

Get on the roster

Vendors need to complete the application process to be added to the roster. Applications for participation in the professional technical services roster are accepted continuously. Getting on the roster is not a guarantee of work.

Steps for getting on the roster

Step 1

Complete all fields on the professional technical services roster application form.

  • Make sure you are registered to do business with the Minnesota Secretary of State. Your company must appear as "Active/in Good Standing".
  • Vendors can select multiple work types on the application form. To ensure you are qualified to provide professional technical services for the work type selected read the detailed descriptions in the "What are the current work types?" section.

Submit your application. You will receive an email from Hennepin County acknowledging your application was received.

Step 2

Register with our Supplier Portal.

Step 3

A principal agreement (PDF, 4MB) will be emailed to the person with signing authority, as indicated on your application form.

Note
  • The email will be sent from the email address adobesign@adobesign.com with the subject line: Signature requested on.
  • Additional information on electronically signing a contract can be found in the guide about signing a Hennepin County contract (PDF, 1MB).

The principal agreement establishes the terms, conditions, and technical provisions related to the professional technical services roster. It is valid for five years from execution.

Step 4

Once all of the required signatures are obtained, a copy of the principal agreement will be sent to you via email. At this point you will be eligible to be solicited for contracting opportunities.

You may update contact information and work types you're eligible to provide at any time by sending an email to ptsroster@hennepin.us.

Other contracting opportunities

We will continue to post other contract opportunities on the Supplier Portal. Learn more about the Supplier Portal.

Work types

Use the list below to identify the types of work you are qualified to provide. Read each definition carefully to ensure you meet minimum qualifications for each work type you select on your application. For help completing the application email ptsroster@hennepin.us.

Architecture

Design and development

Facility engineering

Facility services specialties

Asbestos and solid waste

Community development

Cultural resources

Energy

Environment

Landscape architecture

Materials testing

Right of way assistance

Surveying and mapping

Transportation

Bridge and structure

Construction inspection and contract administration

Hydraulics and hydrology

Pedestrian and bicycle

Roadway

Traffic

Transit

What to expect if selected for work

Getting on the roster is not a guarantee of work. You may receive work by submitting proposals in response to contracting opportunities. You may also be directly selected to perform work for the county. In either case the county will reach out with next steps as follows:

Notice of award

The county will send an email to you notifying you that you have been selected to perform work. It will outline what is required before the county can award a work order contract.

Work order contract

Vendor(s) chosen to perform the work will be awarded a work order contract (PDF, 1MB). The work order is an electronically signed document that will describe the specific details of the job that needs to be done. The county and the vendor are required to follow the terms and conditions in both the principal agreement (PDF, 1MB) and the work order contract. A vendor can be awarded multiple work order contracts under the principal agreement.

The work order will not be routed for signature until the vendor has fulfilled all requirements in the notice of award.

Insurance

Vendors must have the appropriate level of insurance in place before they can start work. Insurance requirements for the roster are lower than the county's standard contracts. The requirements are outlined in the principal agreement (PDF, 1MB) that vendors sign when applying to be on the roster.

The county does not require vendors on the roster to provide proof of insurance until they are selected for work. If the vendor does not already have insurance on file with the county, proof of insurance will be requested. The county must have a certificate of insurance issued from an insurance company.

The certificate must:

  • List Hennepin County as additional insured
  • List Hennepin County as the certificate holder
  • Be signed by the insurance agency
  • Be dated during the policy period

Diversity and inclusion

Contracts over $100,000 have diversity and inclusion requirements, which vary by contract type. Vendors may be asked to provide documentation that they are meeting the requirements. Learn more about contracting with diverse vendors.

Current roster participants

To update your information on the public dashboard, email ptsroster@hennepin.us.

If you did not elect to be paid by direct deposit when you applied for the roster, you can do so at any time by completing a new W-9 form. Enrolling in direct deposit enables vendors to receive payment faster.

Planned contracting opportunities

The list below reflects anticipated projects, based on Hennepin County approved budgets. Roster members can use this list to plan ahead and reach out to the project manager to learn if the project is a good fit for them.

Anticipated projects and timing are subject to change depending upon resources and the needs of Hennepin County. In no way should the list be considered exhaustive, final, or taken as a guarantee of work.

View planned contracting opportunities list.

Related pages

Becoming a vendor for the countychevron_rightCommunity engagement rosterchevron_rightVendor paymentschevron_right
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